Minutes are the formal, written record of the proceedings and resolutions of a meeting. Legally, they serve as evidence that the meeting took place, that decisions were properly made, and that required procedures were followed. In corporate and public governance, minutes are essential for ensuring accountability, compliance, and traceability.

pen representing the formalities of accurate legally binding meeting minutes

The records must be kept for at least ten years from the date of the meeting ~ UK Companies Act 2006

Every company must cause minutes of all proceedings at meetings of its directors to be recorded ~ UK Companies Act 2006

‘The palest ink is better than the best memory’ ~ Chinese Proverb

Pen taking notes representing recording of decisions in meetings discreet and professional

Well-drafted minutes must be:

  • Accurate: Reflecting the decisions taken without distortion

  • Impartial: Free from opinion or interpretation

  • Structured: Following an agreed format or statutory requirement

  • Retained: Stored for a legally prescribed period (e.g. 10 years under the Companies Act 2006 for UK companies)

  • Available for scrutiny: Internally (e.g. board, auditors) or externally (e.g. regulators, courts)